How Taskable Uses Airtable

How Taskable Uses Airtable

July 27, 2020
, Last updated: 
March 19, 2021

Airtable is our swiss army knife at Taskable. Whenever there is a workflow or use case that doesn’t fit one of our current SaaS tools or would be stupidly expensive, the solution is almost always Airtable.

We love Airtable because we can use it across multiple functions. It’s been part of our content, product roadmap and user feedback, idea validation, brainstorming, and much more.

Airtable is easy to hook up to our other tools using Zapier, it’s super flexible, and it’s nice to look at.

Here are the two main use cases for how we use Airtable at Taskable.


Before we had a product to sign people up to, we had a landing page where we collected email addresses. Our landing page is on Webflow, so we needed a database to save all these subscribers. 

We thought about using Google Sheets. But, we knew it wouldn’t be up for the job. We were going to need to build workflows around these pre-registered users, such as sending surveys, taking notes on their feedback, and inviting them to sign up for our launch.

As an example, we wanted to be deliberate about who we onboarded first. Our focus was on the people we thought would get the most value out of the product. We would scan down the table, find the user we wanted to invite, and then hit a checkbox. An automation then triggered via Zapier, which sent an email asking the user to sign up. If we did each of those manually, it would have taken a few minutes each. Instead, it happened with one click.


We create a lot of content at Taskable. We generally target it at our audience of founders, freelancers, and makers. Often our content is built around something we captured in Airtable. For example, we made a list of the best places to share content and connect with early users. Initially, we built it for internal use. But we thought it would be super valuable to our community as well. So, we wrote a quick blog post, embedded an Airtable list, even created an Airtable form so users could share their channels. It probably took 20 minutes to put the whole thing together. The best part is it’s interactive, and will only improve over time as more people add their communities thanks to the flexibility of Airtable.

The sky’s the limit

These are just two of the ways we use Airtable at Taskable. I’ve used it personally for a wide variety of things. My wife and I used it to plan the table assignments at our wedding. We used to keep track of which items went into what boxes when we moved. When I was a freelancer, I used it to keep track of my time and invoices. The flexibility is critical. Don’t buy a specialized SaaS product for one use case when you can replicate it in Airtable.

March 19, 2021

Ready to try Taskable?

Unified tasks and calendar for all day productivity